Javys, a.s.

Information on personal data processing for Contractors

In connection with processing of your personal data by company Jadrová a vyraďovacia spoločnosť, a.s., as a Controller, we wish to inform you, as an affected person/future affected person, whose personal data is being processed/will be processed, in line with Article 13 of the General Data Protection Regulation EU 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with the regard to processing their personal data, and on the free circulation of this data (hereinafter referred to as the “GDPR”) in connection with relevant provisions of the Act No. 18/2018 Coll. on Personal data protection and amendments and supplements to certain Acts, as currently applicable (hereinafter referred to as the “Act”), on their processing. 

Explanation to all information provided: all Acts are mentioned here as currently applicable. If effective and valid Slovak legislation does not specify the period for retention of personal data, it is assumed that this period starts from the file closure in accordance with effective registrar order approved by the Ministry of Interior of the Slovak Republic.     

Controller of personal data and data protection officer

Jadrová a vyraďovacia spoločnosť, a.s., with headquarters in Tomášikova 22, 821 02 Bratislava, Business ID: 35 946 024, incorporated in the Commercial Register of the District Court Bratislava I, file: Sa, section No. 4649/B (hereinafter referred to as “JAVYS, a.s.”).

Data protection officer in company JAVYS, a.s. is Ms. Darina Galbičková and Mr. Boris Zvolenský. E-mail: zodpovednaosoba@javys.sk. 

Purpose of the personal data processing by company JAVYS, a.s. and legal basis of processing  

  • Receiving, handling and recording of enquiries related to the criminal activity – legitimate interest in the protection of property and financial interests of company JAVYS, a.s. (Article 6 (1) (f) GDPR),
  • Receiving, handling and recording of complaints – Act No. 9/2010 Coll. on Complaints (Article 6 (1) (c) GDPR),
  • Recording and investigation of reported enquiries about anti-social activities – Act No. 307/2014 Coll. on certain measures related to reporting of anti-social activities and on amendments and supplements to certain Acts (Article 6 (1) (c) GDPR),
  • Receiving of requests for entries to nuclear facilities – Act No. 541/2004 Coll. (Article 6 (1) (c) GDPR),
  • Camera system monitoring/Video surveillance of selected internal and external premises of company JAVYS, a.s. – legitimate interest is in the protection of property, safety of employees and financial interests of the Controller (Article 6 (1) (f) GDPR),
  • Monitoring of the nuclear facility with camera system – Act No. 541/2004 Coll. Atomic Act (Article 6 (1) (c) GDPR),
  • Archiving, recording, evaluation, notification of dose rates of persons entering the controlled area – Act No. 87/2018 Coll. on Radiation protection (Article 6 (1) (c) GDPR),
  • Issuance of order for works under the ionizing radiation – Act No. 87/2018 Coll. on Radiation protection (Article 6 (1) (c) GDPR),
  • Record-keeping of work-related accidents – Act No. 124/2006 Coll. on Occupational Health & Safety (Article 6 (1) (c) GDPR),
  • Keeping a book to register the alcohol tests – Act No. 541/2004 Coll. Atomic Act 5 (Article 6 (1) (c) GDPR),
  • Record-keeping and retention/archiving of documentation, reports and records related to occupational health and safety – Act No. 124/2006 on Occupational Health & Safety (Article 6 (1) (c) GDPR),
  • Inspection of illegal employment – Act No. 82/2005 Coll. on Illegal employment (Article 6 (1) (c) GDPR)
  • Bookkeeping, list of addresses of customers and suppliers, financial inspection of documents related to the financial operations – Act No. 431/2002 Coll. on Accounting, Act No. 222/2004 Coll. on Valued added tax, Act No. 145/1995 Coll. on Administrative fees, Act No. 40/1964 Coll. Civil Code, Act No. 152/1994 Coll. on Social fund, Act No. 311/2001 Coll. Labour Code, Act No. 357/2015 Coll. on Financial control and audit (Article 6 (1) (c) GDPR),
  • Informing the public through the website of company JAVYS, a.s., publications and promotion materials (photos) – legitimate interest is in promoting the activities company JAVYS, a.s. performs with regard to its specific business sector (Article 6 (1) (f) GDPR),
  • Record-keeping related to operation of rail transport – Act No. 513/2009 Coll. on Railroads, Act No. 514/2009 Coll. on Transport, Act No. 541/2004 Coll. Atomic Act (Article 6 (1) (c) GDPR),
  • Administration of goods stocks – record-keeping of goods suppliers – legitimate interest is in protection of property of the Controller in case of complaints regarding the goods supplied (Article 6 (1) (f) GDPR),
  • Identification of responsibilities for individual activities in the process of management and transport of radioactive materials – legitimate interest is in protection of safety of the public and environment (Article 6 (1) (f) GDPR),
  • Identification of responsibilities for individual activities in the process of manufacturing and management of fibre-concrete containers – legitimate interest is in protection of safety of the public and environment (Article 6 (1) (f) GDPR),
  • Identification of responsibilities for record-keeping of inactive materials from their production, transport up to their disposal or recycling – legitimate interest is in protection of safety of the public and environment (Article 6 (1) (f) GDPR),
  • Identification of responsibilities for individual activities in the process of storage of radioactive materials – legitimate interest is in protection of safety of the public and environment (Article 6 (1) (f) GDPR),
  • Identification of responsibilities for provision of activities of spent nuclear fuel management and transport – legitimate interest is in protection of safety of the public and environment (Article 6 (1) (f) GDPR),
  • Record-keeping of complaints – Act No. 513/1991 Coll. Commercial Code, Act No. 40/1964 Coll. Civil Code (Article 6 (1) (c) GDPR),
  • Record-keeping of concluded contracts and contract partners – pre-contractual and contractual relations (Article 6 (1) (b) GDPR),
  • Proving, applying and defending of legal claims (in court/out of court) – Act No. 513/1991 Coll. Commercial Code, Act No. 40/1964 Coll. Civil Code, Act No. 300/2005 Penal Code, Act No. 160/2015 Coll. on Civil Dispute Proceedings, Act No. 301/2005 Coll. Criminal Procedure Code, Act No. 162/2015 Coll. Administrative Procedure Code, Act No. 233/1995 Coll. on Judicial Executors (Article 6 (1) (c) GDPR and (Article 9 (2) (f) GDPR),
  • Publishing in organization structure of company JAVYS, a.s. – legitimate interest is in distributing the Contractor´s employees in the organization structure of the company in order to publish the contact data necessary for performance of works - (Article 6 (1) (f) GDPR),
  • Demonstrating of presence in trainings – Act No. 541/2004 Coll. Atomic Act, Act No. 124/2006 on Occupational Health & Safety (Article 6 (1) (c) GDPR),
  • Record-keeping of presence – legitimate interest is in control of performance of contractual obligations (Article 6 (1) (f) GDPR),
  • Issuance and distribution of tasks, working and securing orders – Act No. 541/2004 Coll. Atomic Act, Regulation of the Ministry of Interior of the Slovak Republic No. 478/2008 Coll. (Article 6 (1) (c) GDPR),
  • Identification of person approving and receiving the protocols on tests regarding the care for property and equipment of company JAVYS, a.s. – Act No. 541/2004 Coll. Atomic Act (Article 6 (1) (c) GDPR),
  • Ensuring control of provided consultancy services under the conditions stipulated in the Contract with the PMU Consultant – legitimate interest is in control of performance of contractual obligations (Article 6 (1) (f) GDPR),
  • Performance of systemic external audit – Act No. 541/2004 Coll. Atomic Act (Article 6 (1) (c) GDPR),
  • Management of operational and technical documentation in company JAVYS, a.s. - Act No. 541/2004 Coll. Atomic Act (Article 6 (1) (c) GDPR). 

Categories of recipients, who may be provided with personal data (recipients are strictly bound to the purpose of processing and their legal authorization for access to processed data. This list of recipients represents summary information, for the above specific purposes).

  •  Labour Inspectorate,
  • Social Insurance Agency,
  • Health Care Insurance Agency,
  • Ministry of Labour, Social affairs and family of the Slovak Republic,
  • Ministry of Finance of the Slovak Republic,
  • Ministry of Economy of the Slovak Republic,
  • Tax Office,
  • Nuclear Regulatory Authority,
  • Courts, Prosecutor´s office and Police Force,
  • Public Health Authority of the Slovak Republic,
  • Other authorized entity, based on special Act. 

Personal data may be available also to processors providing contractual, technical, software and network support for company JAVYS, a.s.  

Retention of personal data

  • enquiries related to the criminal activity – 3 years from filing of enquiry,
  • complaints – 25 years,
  • enquiries about anti-social activities – 3 years from filing of enquiries,
  • receiving of requests for entries and arrangements of entries to nuclear facilities – 7 years,
  • camera system monitoring of premises of company JAVYS, a.s. – 15 days,
  • monitoring of the nuclear facility with camera system – 15 days,
  • monitoring of dose rate values of visitors entering the controlled area – at least 30 years from finishing of work activity, max. by the age of 75,
  • issuance of order for works under the ionizing radiation – 1 year,
  • record-keeping of work-related accidents – 5 years,
  • record-keeping and retention/archiving of documentation, reports and records related to occupational health and safety – 5 years from the day of the last entry,
  • keeping a book to register the alcohol tests – 5 years from the day of the last entry,
  • inspection of illegal employment – 1 year after the works have been completed,
  • bookkeeping and financial inspection of documents related to the financial operations – 10 years,
  • informing the public through the website of company JAVYS, a.s., publications and promotion materials (photos) – the photos should be continuously updated if possible,
  • record-keeping related to operation of rail transport – 10 years,
  • administration of goods stocks – record-keeping of goods suppliers – in course of duration of contractual relations and expiration of period of limitation to apply the legal claims,
  • identification of responsibilities for individual activities in the process of management and transport of radioactive materials – 50 years,
  • identification of responsibilities for individual activities in the process of manufacturing and management of fibre-concrete containers – 300 years,
  • identification of responsibilities for record-keeping of inactive materials from their production, transport up to their disposal or recycling – 10 years,
  • identification of responsibilities for individual activities in the process of storage of radioactive materials – 5 years,
  • identification of responsibilities for provision of activities of spent nuclear fuel management and transport – 50 years,
  • record-keeping of complaints – 5 years,
  • record-keeping of concluded contracts and contract partners – 10 years,
  • proving, applying and defending of legal claims (in court/out of court) – 10 years,
  • publishing in organization structure of company JAVYS, a.s. – 5 years,
  • demonstrating of presence in trainings – by the age of 70 years of the person trained,
  • record-keeping of presence – 10 years,
  • issuance and distribution of tasks, working and securing orders – 10 years,
  • identification of person approving and receiving the protocols on tests regarding the care for property and equipment of company JAVYS, a.s. – various periods specified in line with the Regulation of the Ministry of Labour, Social affairs and Family of the Slovak Republic No. 508/2009 Coll., laying down details of ensuring occupational health and safety for work with pressure, lifting, electrical and gas equipment that is considered to be specified equipment,
  • ensuring control of provided consultancy services under the conditions stipulated in the Contract with the PMU Consultant – 10 years,
  • performance of systemic external audit – 5 years,
  • management of operational and technical documentation in company JAVYS, a.s. – based on the type of the document from 5 to 50 years. 

Profiling

For the purposes contained in its activities, company JAVYS, a.s. does not perform profiling or automated individual decision-making. 

Transboundary transfer of personal data

Company JAVYS, a.s. does not perform transfer of personal data to the third country or international organization for the above purposes. 

Rights of data subjects

  • Right to request from JAVYS, a.s. access to your personal data,
  • Right to rectification of inaccurate personal data,
  • Right to erasure personal data (right to be forgotten),
  • Right to restriction of processing of personal data,
  • Right to object to the processing of personal data,
  • Right to portability of your personal data if we process your personal data under Contract or consent and at the same time it is an automated processing (applicable only to automated processing),
  • Right to withdraw consent at any time (if consent is the legal basis of processing),
  • Right to file a complaint with the supervisory authority and/or the right to file a motion to initiate proceedings under § 100 of the Act, i.e. Office for the Protection of Personal Data of the Slovak Republic. 

The afore-mentioned rights of the affected person are specified in more detail in Articles 15 to 21 GDPR. The data subjects apply these rights in line with the GDPR and other relevant legal regulations. The data subjects may request to apply his/her rights from company JAVYS, a.s. in writing or electronically. If the affected person requests to be provided with information verbally, such information may be provided under condition that the affected person proves his/her identity. 

If you require more detailed information, do not hesitate to contact us by e-mail on info@javys.sk.

 

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